Vacancy: Inventory/Accounts Supervisor

Job Description

OVERALL RESPONSIBILITIES

• Provides support to the Accounts department and initiate systems for inventory management.


• Must ensure that daily and weekly tasks are completed in line with the departmental targets.


• Receives, reviews and confirms Purchase Orders (including Internal Purchase Orders).


• Records daily sales made to each client, print and ensure that you fill all related documents.


• Records daily payments by each client and verify its existence and accuracy with the treasury unit.


• Prepares and maintains receivable report and issue of customer statements.


• Generates sales orders in relation to delivery of products in the system (omnifert & Omni Energy).


• Collates and records documents/forms/coupons received from clients and ensure the correct amount is invoiced to MOFA.


• Matches documents/forms/coupons received from clients (Omnifert) to total loadings made and report on documents outstanding.


• Performs system Manufacturing of (blends) with appropriate formulation to enable system delivery notes generation.


• Manages client’s debt portfolio (Omnifert and Omni Energy).


• Prepares delivery notes/waybills to the warehouse to enable movement of trucks from the warehouse.


• Monitors, reconciles stocks in the system against warehouse stocks and report on any discrepancies.


• Conducts periodic Inventory taking i.e. quarterly and end of year


• Verifies payment requests and generates payment vouchers for processing.


• Audits monthly reconciliation of Bank & Cash and Intercompany balances monthly.


• Prepares and files VAT, CIT and Withholding Tax.


• Conducts frequent analyzes on the availability of Inventory in the SAP system to enable a sale.


• Reviews all Contracts to identify VAT recommendations on each sale invoice.


• Assists with basic accounting duties.


• Submits authorize invoices on time and assist in follow up.


• Supervises and coordinates duties and actions of the accounts officers and must ensure they are achieve their targets on daily, weekly, monthly and annually.


• Provides support to the Account Supervisor and Manager with weekly, monthly and annual operations report.


• Administers disciplinary measures to immediate team members in accordance with the company’s disciplinary code and procedure.


• Supervises immediate subordinate to ensure that time, quality and other set standards are achieved.


• Any other duties that may be assigned which is not specified above.

MONTHLY REPORTS

• Presents Inventory status report monthly


• presents receivables and payables report


• Keeps record and declaration of each imports for each particular entity


• Tax returns of every entity to check and vetted on monthly basis and ensure the timely submission of the same to tax office

Required Skills or Experience

Educational & Experience

• Minimum of first degree in Accounting or social sciences from a recognized university


• Membership from a professional accounting body Inventory Management would be an advantage


• Minimum of five (5) years’ experience in procurement management or in a similar role 

TECHNICAL

• Requisite knowledge in inventory and should be abreast with the emerging trends and standards in the inventory management


• Ability to analyze data with adequate forecasting methods and principles


• Ability to accurately track inventory and create reports


• Knowledge of stock control management


• Knowledge of SAP


• Demonstration of inventory management principles and concept