Vacancy: Administrative Secretary (To the Managing Director)

Company Profile

GLAHCO, is a Ghanaian Investment Holding Company engaged in the hospitality, real estate and agricultural sectors.

Job Description

Summary of Role

The role holder is responsible for handling a wide range of administrative and executive support related tasks. The role holder will work to coordinate critical aspects of GLACHO leadership team's workflow and provide assistance to advance core parts of GLACHO's programmes. 

 

Responsibilities

• Manage calendars and meeting requests on behalf of the Managing Director to ensure meeting are updated in a timely manner and status of meetings are provided regularly. 


• Compile documents, arrange complex and detailed travel-plans and itineraries to facilitate the attendance of the Managing Director to travel-related meetings as needed 


• Prepare the Managing Director's responses to routine memos, letters, or correspondence


• Compose and prepare confidential correspodence,reports and other complex documents on behalf of the Manging Director


• Answers incoming calls, takes messages, welcomes visitors and responds to routine inquiries for information.


• Attends meetings and providessecretarial support by preparing meeting minutes tt distirbu6e to attendees, inluding weekly staff meeting minutes


• Prepare thank you notes, gifts, and other forms of communication with individuals which the Managing Directoer interacts with


• Maintain confidentiality of all corporate, personnel, and research matters; as well as, confidentiality regarding the Managing Director's personal matters and finances and ensure the appropriate filing and disatribution of such data

Required Skills or Experience

• High degree of professionalism with the ability to maintain a high level of confidentiality 


• Abililty to communicate and liaise effectively and sensitively at all levels both internally and externally.


• Abilitv to balance conflicting priorities and work towards deadlines. 


• Administration and secretarial skills 


• Excellent verbal and written communication skills 


• IT literacy; experience of Word, Excel, PowerPoint, access database software 


• Minute taking skills 


• Knowledge in Accounting and Finance 


• Look smart and professional

Academic/ Professional Qualification & Experience 

• A minimum of a university degree in Administration or other related field 


• A minimum of three (3) years relevant experience supporting a Managing Director or Chief Executive Officer 


• Professional qUalification in related field is an added advantage