Vacancy: Finance and Administrative Manager

Job Description

A young but growing Non-Governmental Organization working primarily in the areas of Education, Health and Youth has vacancy for a full time Finance Manager. The ideal candidate should have experience in financial and administrative management of multiple funded projects in Ghana.

Job Title: Finance and Administrative Manager 

Reports To: The Executive Director 

Purpose Of The Job: To oversee the financial and administrative management of the organisation.

Main Tasks

The Finance Manager will, among others, undertake the following tasks:

• Managing financial resources
  
  
  
  
  • Enforce expenditure commitment policy of the organization
  
  
  • Lead in the preparation of management and donor financial reports
  
  
  • Manage payroll and ensure accurate, timely and efficient distribution of salaries; and process all payments for payroll, taxes, and relevant program/vendor expenses. This includes:
  
  
  • Maintain the accounts payable list, inventory files, and all the company’s financial documents in a filing system that ensures the security and confidentiality of every financial file and employee record.
  
  
  • Supervise the budget plan for the office for easier financial management. Serve as the reporter of estimated yearly expenditures and produce written output regarding the institution’s budget.
  
  
  • Maintain and monitor the general ledger and books in appropraite accounting software
  
  
  • Ensure effective financial operation of all finance and administrative staff of the organisation
  
  
  
  


• Implement administrative and operational framework in compliant with Ghana laws as well as donor regulations
  
  
  
  • Ensure the organisation is in compliance with all financial reporting requirements.
  
  
  • Assist the Executive Director in drawing partnership agreements,
  
  
  • Manage contractual documents
  
  
  • Ensure adequate insurance coverage of all official vehicles and properties
  
  
  • And all administrative duties of the organization
  
  
  
  


• Administrative management of Human resources:
  
  
  
  • Payroll Management and other Human Resource issues in compliance with Ghana labor laws
  
  
  
  


• Logistics management:
  
  
  
  • Manage procurement in line with procurement policy and contractual relation with suppliers
  
  
  • Create supplier and consultants’ pool
  
  
  
  

Required Skills or Experience

Essential requirements

• A minimum of Bachelor’s degree in accounting, financial management.


• A master’s degree in accounting, business management and administration, finance, economics will be an added advantage.


• Must be a member or part qualified of ICA Ghana, ACCA, CIMA etc.


• Ability to prepare project budget


• Must demonstrate a good turn around time


• At least 3-5 years’ experience of administrative and financial management


• Financial management, human resource management and accounting experience


• Experience in managing organisations different grants from different donors (both public donors and private foundation) and in multiple currency transactions


• Ability to effectively work in English with excellent spoken and written skills

Desirable requirements

Knowledge on accounting software’s i.e QuickBooks, MYOB, Tally among others

Skills / Abilities 

Essential requirements

• Ability to elaborate annual budgets and monitor its implementation


• Ability to establish expense processing procedures that comply with donor requirements


• Ability to work with relevant accounting software

Personal skills

• Autonomy, discipline, adaptability,


• A strong sense of diplomacy, sociability and interpersonal communication

Organisational skills

• Ability to work within a small, multi-cultural team.

Experience 

Essential

• The candidate should have at least 4 years of experience of work in a similar position.

Special Conditions

• Willingness and ability to work occasionally at non-standard hours