Vacancy: Finance and Administration Assistant

Company Profile

Fairtrade Africa (FTA) is the umbrella network organization representing Fairtrade-certified producers and workers in Africa and the Middle East. It has four (4) regional networks – Eastern & Central Africa; Southern Africa; West Africa; and the Middle East & North Africa.  Established in 2005, FTA is a member of Fairtrade International and currently represents over one million farmers and workers in over 500 producer organizations spread across 33 countries in Africa by providing services to them that contribute to the improvement of their livelihoods.  Fairtrade Africa’s interventions are guided by the Fairtrade Theory of Change which visually expresses how these ultimately lead to global Fairtrade Goals www.fairtradeafrica.net. 

Job Description

ABOUT THE JOB

To assist in the execution of FTA’s financial policy manual and HR & Administration, systems, policies and procedure, supporting key functions, including the timely and accurate processing of financial, accounting, HR and administration data.

LOCATION: Accra, Ghana

REPORTING LINES

• Post holder reports to: Finance & Administration Officer


• Staff reporting to this post: None

BUDGET RESPONSIBILITY: Yes

 

KEY DUTIES AND RESPONSIBILITIES

Financial Management

• Support in monthly bank reconciliation statements for the organization’s bank accounts and petty cash


• Assist Financial Accountant in updating the assets register.


• Prepare financial activities report and or financial departmental reports when required.


• Posting of financial transactions on the accounting system and making online payments


• Prepare and submit monthly statutory deductions on timely basis.


• Act as banking agent and responsible for all FTA bank accounts with various banks

Requisitions and Procurement

• Prepare cash requisitions for facilitation of workshops and trainings sessions.


• Prepare and facilitate requisitions for procurement of office supplies and assets.


• Establish, maintain and update supplier’s data base.


• Facilitate travel requests for FTA consultants and staff, ensuring that all transport issues are handled effectively.

HR and Administrative Support

• Monitor and procure kitchen supplies as needed.


• Monitor the reception and switchboard, responding to and redirecting queries as appropriate.


• Supervise office cleanliness, repair and maintenance


• Support the recruitment process


• Establish an effective filing system for the Finance and HR department.

Required Skills or Experience

Qualifications

• Diploma in Accounting, Finance, or related field


• Diploma or Certificate in HR & administration will be an added advantage

 Experience and Knowledge

• At least 1 - 3 years’ accounting experience


• Knowledge of financial systems, including accounting systems and budgetary control


• Sound knowledge of Ghana tax laws

Skills

• Strong financial management and accounting skills


• Data entry and records maintenance skills


• Book keeping and accounting skills


• Excellent analytical skills


• Excellent written and oral communication skills


• Good MS Office skills particularly MS Excel


• Excellent organisational skills


• Ability to work with different accounting packages


• Good customer services skills