Vacancy: Administrative Assistant

Date 01 Dec 2021
Location Accra
Job Type Full-time
Industry Education

Company Profile

 Springforth Community School is a Christian multicultural educational institution that has provided quality education for over 15 years. Our mission is to provide quality nursery, primary and secondary education, in a nurturing stimulating environment. We offer the Cambridge and Ghana Education Service curricula

Job Description

Reports to: Principal/ Vice Principal


Job Summary

Required to answer phone calls, receive visitors, and provide information to them about the school. Facilitate communication between management, teachers, and students and their families; may also be required to present policies and regulations to school visitors. Manage students reports and file records of school administrative operations; and keep confidential information for all staff and students.


Main Duties and Responsibilities

  • Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school

  • Greets all incoming students, families and guests respectfully and professionally

  • Develops a positive, welcoming and caring climate in the Front Office.

  • Provides for children’s personal needs such as attending to those who are sick or hurt; administering medications prescribed by a physician in accordance with training and authorization

  • Assists students and others with routine problems and will refer non-routine items to a supervisor.

  • Types routine correspondence, memoranda, reports, records, bulletins, orders and other office documents from sources such as rough drafts, notes, and oral instructions.

  • Schedule official meetings and travel arrangements for students, staff and provide administrative support for Management team

  • Receives, counts, opens, unpacks, dates, records, sorts and distributes incoming and outgoing mails, documents, books, materials and supplies following established procedures.

  • Sorts out-going correspondence, addresses envelopes and packages, and prepares printed matter and other material for distribution to staff, students and their families etc

  • Receives and refers visitors to appropriate personnel

  • Coordinate with kitchen staff to prepare, maintain, or oversee the preparation/maintenance of the kitchen and its activities.

  • Arrives punctually, be prepared for each school day, and maintains regular attendance.

  • Understands, accepts, and abides by the School’s philosophy and mission statement in all his/her school activities.

  • Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team.

  • Consistently exhibits high standards of professional conduct.

  • Perform other duties as may be assigned by Management effectively and efficiently

Required Skills or Experience

  • A relevant bachelor’s degree with at least a year’s working experience in related field or A Diploma in related field with at least 2 - 3 years working experience in related field

  • Possess clerical skills and knowledge of standard office equipment such as personal computer, copier etc

  • Able to establish and maintain satisfactory working relationships with other employees, children, and the general public.

  • Excellent written and verbal communication skills

  • Ability to multitask and prioritize projects

  • Able to complete complex administrative tasks with minimal supervision

  • Able to honor confidential information

How To Apply

Please submit a Cover Letter along with your CV explaining why you’re the best candidate for this position. Email materials to [email protected] Only, shortlisted candidates will be contacted. Contact us via email for any questions.

SUBMISSION DEADLINE: Friday, 10 December, 2021


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Updated - December 2021


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will result in a candidate being shortlisted/selected for that position.
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