Vacancy: Facilities Officer / Coordinator

Date 01 Dec 2021
Company Confidential
Location Accra
Job Type Full-time
Industry Legal
Description


Job Description


Key responsibilities (include but are not limited to) 



Facilities Co-ordination: 




  • Provide a first line contact for the facilities function for all internal and external customers/contractors 

  • Manage all external providers e.g. security, maintenance provider(s), cleaning, air conditioning etc. 

  • Co-ordination of all premises work, and engage the necessary service providers, to include planned and responsive maintenance, refurbishment, office moves, and the provision of furniture and office equipment, in conjunction with the Office Manager 

  • Manage key and lock changes to offices

  • Responsible for security matters including alarms, access controls systems, CCTV 

  • Carry out daily walk rounds, ensuring the building fabric is in good order, noting any defects and raising with Office Manager. Coordinate follow up on action items  

  • Recommend to the Office Manager improvements that could be made to the cleaning, facilities and security services 

  • Review and make recommendations to maintain building integrity, maintaining accurate records as required  

  • Assist the Office Manager to ensure that the firm complies with all statutory regulations and codes of practice; liaise with local authority, contractors etc. 

  • Assist in the compliance of existing Health and Safety policy, safe working and best practices, liaising closely with the Office Manager 

  • Provide general assistance on all related facilities functions in the firm as and when required 

  • Occasional attendance outside normal working hours may be required 



Administration: 




  • Monitor ECG credit on all the floors and work with Finance Manager to ensure all floors have adequate credit at all times

  • Provide a weekly report of facilities issues to the Office Manager and the Facilities Committee

  • Monitor facility usage, operations and equipment maintenance

  • Maintain accurate records of equipment functioning status and other systems in building

  • Develop schedule for regular servicing of gensets and fire-fighting equipment

  • Develop and execute system for regular cleaning, repair and maintenance of facilities

  • Work hand in hand with IT to assume responsible for the management of the door access control system, monitoring the CCTV etc




Required Skills or Experience



  • HND or equivalent in areas of study eg building technology, estate management, social sciences, etc.

  • Minimum of two (2) years’ experience in facilities officer or coordinator role.



Skills and Abilities:




  • Ability to conduct inspections of facilities and equipment and identify deficiencies

  • Ability to develop and implement facilities and equipment maintenance schedules

  • Ability to prepare estimates, specifications and budget for facilities maintenance repair and upgrade projects

  • Ability to effectively communicate both orally and in writing

  • Skilful in the use of pc and proficient in the general suite of Microsoft Office Programmes (Outlook, Word and Excel)

  • Ability to establish and maintain effective working relationships with fellow employees and other stakeholders

  • Ability to prepare reports and maintain records

  • Clear, confident and conciliatory communicator

  • Excellent relationship building skills





How To Apply





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