Vacancy: Human Resources & Administration (HR&A) Manager

Job Description

Job Summary 

The Human Resources & Administration (HR&A) Manager will lead, direct and manage the day-to-day Human Resources and Administrative activities for the organisation. The HR&A Manager will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as oversee administrative functions. The HR&A will provide strategic guidance on HR to the office.

Job Duties and Responsibilities include, but are not limited to: 

Recruitment and Retention:

• Develop and oversee a recruitment process.


• Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed. 


• Oversee all labour engagement for the organisation and manage the new hire orientation and exit process.

Compliance and Record Keeping:

• Annually review the Personnel Handbook, Policies and Procedures, recommending amendments needed where necessary.


• Manage organization’s Health & Safety plans.


• Manage disciplinary issues.


• Manage attendance.


• Facilitate change management.


• Manage records keeping and filing.

Compensation and Benefits:

• Monitor compensation - ensuring internal equity & compliance and benefits.


• Facilitate job analysis and update job descriptions.

Payroll and Budget:

• Coordinate with Finance Manager and Department Heads in the preparation of monthly Payroll. 


• Advise Management on appropriate staffing levels and assist in budget preparation.


• Facilitate compliance with all statutory deductions & payments.

Administration:

• Ensure smooth running of all administrative functions.


• Supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.


• Training and Development and Performance Maintenance:


• Evaluate the need for employee training and development and make recommendations.


• Oversee the coordination and implementation of annual performance reviews.

Employee Relations:

• Work with senior management to resolve employee relations issues pragmatically. 


• Investigate employee relations issues &work to ensure human resources related decisions are consistent and fair.


• Manage Labour relations

Required Skills or Experience

Level of Education/Academic Qualification

• Master’s Degree in human resources or related discipline, or equivalent combination of education and experience

Relevant Work Experience

• Minimum of 7 years’ experience in the field of human resources with 4 years in a managerial role.


• Managerial experience in a factory setting would be an advantage.

Other Competencies/Abilities/Skills Required

• Ability to work with managers to assess complex issues pragmatically. 


• Ability to define problems, establish facts, analyze situations and make decisions.


• Excellent written and verbal communication skills. 


• Ability to interact with and lead employees at various levels. 


• Strong understanding of confidentiality as it relates to Human Resources. 


• Proficient in MS Office, including Word, Excel and Outlook.