Vacancy: Program Coordinator, West Africa PQM+

Company Profile

The U.S. Pharmacopeial Convention (USP) is a scientific nonprofit organization that sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed, and consumed worldwide. USP’s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries.

USP is an independent organization with nearly 200 years of experience developing quality standards for medicines. Through its global public health programs, USP strengthens medicines quality assurance systems, increases the supply of quality-assured medicines, and develops capacity to detect and remove poor-quality medicines from the market. By sharing scientific expertise and providing technical support and leadership, USP helps local regulators improve and sustain local health systems and enables manufacturers to supply quality-assured essential medicines for years to come. Through these efforts, USP is able to help detect and identify poor quality health products in disease areas such as HIV/AIDS, tuberculosis, malaria and neglected tropical diseases, as well as helping safeguard the maternal, newborn, and child health sectors.

Job Description

Roles and Responsibilities

• Assists the Program Managers in developing and monitoring annual work plans and budgets, to include drafting implementation plans, identifying technical resource needs (staff and consultants), and facilitating progress of and contributing to PQM+ country-level activities to ensure timely execution of project deliverables as defined in annual work plans.


• Proactively anticipates, identifies, and facilitates resolution of potential project issues relating to delays in PQM+ activities/obligations, budget and timelines, by collaborating with the key stakeholders.


• Provides support in drafting/editing of program documentation, including assessments, surveys, reports (trip, quarterly, and annual reports), communications materials, briefing materials, and presentations for conferences, trainings, or workshops. 


• Drafts procurement packages (consultants, sub-recipients, goods, and services) and ensures all procurement is in compliance with USAID rules and regulations and USP policies, consistent with budget allocation, and properly reflect PQM+/USAID interests. Works to coordinate the procurement process throughout the procurement cycle from request through to purchase.  


• Assist in monitoring sub-recipient technical deliverables and budgets; reviews financial submissions and deliverable schedules, to include proactive follow-up with sub-recipient; tracks program budget and facilitates budget revisions for sub-recipients, as necessary.


• Assesses key program information and data for input into appropriate PQM+ M&E tools and facilitate consistent transfer of program results; serves as a focal point for implementation of new M&E platform. 


• Coordinates and ensures that all travel, procurement, and deliverables trackers are up to date


• Ensures consistent document management to include proper filing, archival, and storage of program documentation and files according to USP and donor policies.


• Assists in organizing and facilitating regular meetings with the donor and tracking action items that arise during these meetings.


• Other program related duties as assigned. 

Required Skills or Experience

Basic Qualifications

• Bachelor’s degree in relevant field required and


• a minimum of 3 years’ experience with program management support and administration for global health programs or large-scale, international development assistance programs; or an equivalent combination of training and experience.

Preferred Qualifications

• Excellent interpersonal and organizational skills with attention to detail


• Demonstrates effective time management and prioritization skills


• Ability to work independently as well as part of a team


• Excellent critical thinking and problem-solving skills


• Excellent verbal and written communication skills


• Excellent presentation and reporting skills


• Comfortable working with internal and external professionals


• Demonstrated ability to support implementation of multiple projects in a timely manner, including support to development and monitoring of budgets


• Advanced computer competence (MS Office programs, MS Project or similar)


• Prior USAID experience in global health programming and knowledge of USAID rules and regulations preferred


• Awareness of the role of pharmaceutical management in Global Health is beneficial


• Proficiency in French is essential


• Ability to travel as needed