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Company Profile
Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crisis and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We employ more than 9,000 people in programme countries, working with over 85,000 communities. We have been building powerful partnerships for children for almost 80 years, and are now active in more than 70 countries.
Job Description
Plan International Ghana is looking for a highly qualified, proactive, motivated and resourceful person to fill the position of Sub- Grant Program Specialist.
ROLE PROFILE
- Functional Area WVL PROJECT
- Reports to Project Lead
- Location Country: Office-Accra
- Travel required 30%
- Effective Date: 01-11-2021 Grade D1
ROLE PURPOSE
Plan International Ghana is looking for a Sub-grant Program Management Specialist to lead the provision of grant management and coordination support to local women’s organizations for a project titled “Women’s Voice and Leadership - Ghana”. The project supports local women’s rights organizations with grants and capacity development to strengthen their organizational development, programming and advocacy, and sustainability. It further supports collaboration and collective action to advance gender equality and the empowerment of women and girls. The project has a national reach, with a focus on the longer-term grants in the Greater Accra, Central, Northern, Upper East, Bono, and Bono East Regions. The project started in April 2019 with a duration of five years, and a budget of over $3 million EUR.
The Sub-Grant Program Management Specialist is part of a cross functional project team responsible for quality implementation of the Women’s Voice and Leadership project..
Dimensions of the Role
The Sub-grant Program Management Specialist will be responsible for coordinating the granting mechanisms and processes for women’s rights organizations, including pre-award planning and organization, and post-award programmatic support and administration of various grants. Feminist principles of collaboration, participation, transparency, and respect for the agency of women’s organizations will be integrated into all aspects of this role. The post-holder will be based in Accra yet travel to the project locations across the country approximately 30% of their time.
ACCOUNTABILITIES
Typical Responsibilities - Key End Results of Position: Grants Planning, Delivery, and Control: Responsible for maintaining the system, mechanisms and processes for awarding and monitoring sub-grants in line with the needs of women’s rights organizations and project objectives.
Expected Outcomes:
- Maintain and update grant application forms, instructions, and guidelines in a participatory approach with women’s organizations as needed.
- Plan, design, and present information sessions for women’s rights organizations to encourage applications, guide them through the application process, and address any queries, etc.
- Lead the timely and accurate review and submission of proposals and establish the necessary controls to effectively and efficiently utilize the funding in line with granting and donor requirements.
- Review grant applications for completeness and eligibility requirements and notify applicants of the status of their proposal.
- Coordinate, schedule and participate in Grants Selection Panel meetings to ensure correct procedures are followed.
- Lead the orientation process, including signature of agreements, with selected grantees
- Ensure clear project work plans are in place for each grant and revised regularly.
- Coordinate preparation of grant agreements, reporting requirements, and monitoring of grant periods and close out of the grant awards.
Capacity Development and Working Relationships:
- Provide continuous capacity building to women’s organizations in grant management.
- Foster and maintain productive and professional relationships with and between all project stakeholders, particularly with local women’s organizations, to ensure quality grant delivery.
Expected Outcomes:
- Provide direct support to successful grant recipients to transform proposals into project implementation plans to effectively execute their grants.
- Provide support to the Networks in coordinating evidence-based advocacy efforts
- Based on the needs identified in organizational self-assessments and capacity building plans, support women’s organizations with project management tools, processes and ongoing capacity development to strengthen the planning, implementation and monitoring of their grants.
- Routinely visit and connect with women’s organizations to provide grant management and monitoring support as they execute their grants.
- Review grant narrative reports and deliverables/milestones from women’s rights organizations in a timely manner to necessitate processing of additional funding; consolidate information to inform project level donor reports.
- Ensure that all capacity development activities conducted and funded under the grant are adequately planned, designed, monitored, evaluated and documented within donor reports.
- Provide project management support, as needed, on project deliverables that are capacity building focused.
- Foster strong coordination and collaboration with women’s organizations through open and transparent communication, participation and joint decision-making, and respect for their agency and technical expertise.
- Work collaboratively with the project team to ensure effective and efficient processing of grants and data collection, monitoring, and reporting is comprehensive.
- Dealing with Problems:
- Experience with in depth analysis of current issues and providing innovative solutions.
- Demonstrated skills in dealing with the complexity of working with international and local NGO partners.
- Demonstrated ability to deal with comprehensive and demanding requirements of the donor.
- Effective decision-making regarding the most appropriate, effective and efficient approaches to ensure quality financial management, ensuring maximum alignment with donor requirements.
- Ability to develop and implement strategies to minimize project risks.
Communications and Working Relationships:
Internal: Country Office (COs) and Project Areas: The position will collaborate with Programmes and Business Development and project staff including the Program Manager, technical experts, M&E and finance staff at CO. (high level)
External:
- Plan International Canada – Women’s Voice and Leadership Project Management team (high level)
- Women’s rights organizations (high level)
Required Skills or Experience
- Academic qualification - MA in project management or other relevant fields.
- At least 5 years’ experience in project management, grant management, and financial management with more than one development aid donor.
- Proven experience in developing or working with grant disbursement processes and project management tools and processes, including reporting guidance, work plans and monitoring templates.
- Understanding of feminist principles, gender equality, and women’s empowerment.
- Coaching and mentoring skills for building the capacity of women’s organizations in program management.
- Demonstrated knowledge of strategic work planning processes.
- Familiarity with Global Affairs Canada guidelines and requirements.
- Knowledge of development issues, trends, challenges and opportunities and implications to community development.
- Aptitude for cultivating strong relationships with stakeholders including women’s organizations and donors.
- Excellent interpersonal and communication skills (written, oral) in English (verbal and written). All donor reports, deliverables and communication will be in English.
- Proficient computer skills and use of relevant software and other applications (e.g. word processing, spreadsheet, database, internet).
Behaviours
- Passion for feminist principles, mission driven work and personal values aligned with Plan International.
- Creates a strong sense of purpose within the portfolio and with stakeholders.
- Holds self and others to account to deliver on agreed goals and standards of behaviour.
- Sound judgment and decision-making in complex situations.
- Commitment to working transparently and with integrity.
- Ability to work under pressure, prioritize and meet deadlines.
- A process-oriented working style, with the ability to be flexible and adaptable.
- Ability to work independently and as a team player who demonstrates leadership qualities.
- Strong analytical and problem-solving skills.
Physical Environment and Demands:
- May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
- Typical office environment with travel up to 30% of the time.
Level of Contact with Children:
- Low contact - the job responsibilities of this position does not require the post holder to have frequent contact or interaction with children. There would be occasional contact with children and it is expected that children shall be protected at all times.
How To Apply
Interested applicants who meet the job criteria should send their application letter and CV quoting only the Job Title in the subject line " SUB-GRANT PROGRAM MANAGEMENT SPECIALIST “to https://jobs.plan-international.org/job-invite/42656/
The deadline for submission of application is close of business, Friday, 15th February, 2022.
- All employment is conditioned upon the successful completion of background checks, including criminal record checks where possible.
- Qualified Ghanaian nationals, especially female candidates are encouraged to apply. Only shortlisted candidates would be contacted.
Plan International is an equal opportunities employer, committed to the protection of children and gender equality and our recruitment procedure reflects this. Selected applicants will be expected to comply with the child protection policy of the organization.
All employment is conditioned upon the successful completion of background checks, including criminal record checks where possible.
- Qualified Ghanaian nationals, especially female candidates are encouraged to apply. Only shortlisted candidates would be contacted.
- Plan International is an equal opportunities employer, committed to the protection of children and gender equality and our recruitment procedure reflects this. Selected applicants will be expected to comply with the child protection policy of the organization.
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organization for all children, girls & young people
We strive for a lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and 'win-win' relationships with funders, partners, and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and 'win-win' relationships with funders, partners, and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Note
Please note, employers receive numerous applications per posting and will only shortlist the most qualified candidates. Also
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will result in a candidate being shortlisted/selected for that position.
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