Vacancy: HR AND ADMINISTRATIVE MANAGER

Job Description

HR AND ADMINISTRATIVE MANAGER

LOCATION: Accra

CATEGORY: Human resources

Our client, an FMCG company is currently looking for a highly qualified individual to fill the role as an HR and administrative manager.

ROLE PROFILE

The Human Resources and Administrative (HR&A) Manager will lead, direct and manage the day-to-day Human Resources and Administrative activities for the organisation. The HR and administrative Manager will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as oversee administrative functions. He /she will provide strategic guidance on human resource to the office.

DUTIES/RESPONSIBILITIES

Recruitment and Retention:

• Develop and oversee recruitment processes.


• Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.


• Oversee all labour engagements for the organisation and manage the new hire orientation and exit process.

Compliance and Record Keeping

• Annually reviewing the Personnel Handbook, Policies and Procedures and recommending amendments needed where necessary.


• Manage organization’s Health and Safety plans.


• Manage disciplinary issues.


• Manage attendance.


• Facilitate change management.


• Manage records keeping and filing.

Compensation and Benefits:

• Monitor compensation - ensuring internal equity, compliance and benefits.


• Facilitate job analysis and update job descriptions.

Payroll and Budgets:

• Coordinate with Finance Manager and Department Heads in the preparation of monthly Payroll.


• Advise Management on appropriate staffing levels and assist in budget preparation.


• Facilitate compliance with all statutory deductions & payments

Administration:

• Ensure smooth running of all administrative functions.


• Oversee the coordination and implementation of annual performance reviews

Training and development and Performance maintenance:

• Evaluate the need for employee training and development and make recommendations.


• Oversee the coordination and implementation of annual performance reviews

Employee Relations

• Work with senior management to resolve employee relations issues pragmatically.


• Investigate employee relations issues and work to ensure human resources related decisions are consistent and fair.


• Manage Labour relations

Required Skills or Experience

EDUCATION/EXPERIENCE

• A Master’s Degree in human resources or related discipline, or equivalent combination of education and experience.


• Minimum of 7 years’ experience in the field of human resources with 4 years in a managerial role.


• Managerial experience in a factory setting would be an advantage​

REQUIREMENTS

• Ability to work with managers to assess complex issues pragmatically.


• Ability to define problems, establish facts, analyze situations and make decisions


• Excellent written and verbal communication skills


• Ability to interact with and lead employees at various levels


• Strong understanding of confidentiality as it relates to Human Resources


• Proficient in MS office (word, excel and outlook)