Vacancy: Financial Administrator

Job Description

Job summary 

To plan, organize and monitoring financial line(s) in AMO Programme to ensure that financial accounting goes efficiently on time, within budget and to standard

Duties on Finances

• Preparing Finance Reports and Accounts Reconciliation reports according to company policies on periodic basis


• Preparing Tax documents for timely filing of Company tax


• Supporting the Annual Financial audit processes through the preparation of standard reports


• Administering all Payroll activities


• Maintaining all financial records and files as per the company policies


• Streamlining processes and procedures for improving operational efficiency of finance reporting and budgeting systems


• Improving the financial controls within the organization


• Submitting and reconciling expense reports on projects


• Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies


• Maintaining up-to-date employee holiday records

Duties on Administration

• Carrying out administrative duties such as filing, typing, copying, binding, mailing, scanning


• Administrating the several contact lists of AMO Programme and update them


• Organizing and scheduling meetings and appointments


• Producing and distributing correspondence memos, letters, notes, mails and forms


• Assisting in the preparation of regularly scheduled reports


• Developing and maintaining a filing system


• Receiving visitors and giving them general support


• Researching for and creating presentations


• Ensuring operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques


• Contributing to team efforts by accomplishing related results as needed


• Organize travel arrangements for senior managers


• Writing letters and emails on behalf of other Senior Staff


• Handling sensitive information in a confidential manner


• Taking accurate minutes of meetings


• Managing staff appointments when necessary

Required Skills or Experience

• Previous working experience as Financial Administrator for minimum 2- 3 years


• Professional Accounting qualification or pursuing professional accounting course will be an added advantage


• Administrative skills and experience will be an advantage


• Multitasker and critical thinker with strong analytical skills for booming company


• Excellent pro-active attitude


• Hands on mentality and no ‘sitting in office’ behaviour


• Experience in working in Education


• Good communication and interpersonal skills