Vacancy: Executive Assistant

Job Description

Duties and Responsibilities

Executive Assistant Duties

• Create, produce, receive, prioritize and track all internal and external correspondence for the CEO.


• Utilize existing filing system to maximize effectiveness  (electronic and hard copies) 


• Screen calls and appointments requests for the CEO to maximize efficiency


• Manage the CEO’s diary.


• Assist the CEO with the development of Communications proposals and strategies


• Produce briefing papers, reports and presentations in support of CEO’s work.


• Carry out background research and present findings into subjects the CEO is dealing with


• Prepare meeting agendas, perform research for meetings, and take minutes during meetings


• Arrange travel and accommodation for the CEO’s Travels. 

Board secretarial duties

• Communicate with Board Members, schedule Board Meetings


• Draw up meeting agendas and take meeting minutes


• Follow up with Project Management on board deliverables

Support with CEO digital communications

• Develop CEO’s Social Media strategies


• Develop content to be posted onto the accounts


• Monitor and report on Social media account activities


• Undertake any other duties that may be assigned to you from time to time.

Required Skills or Experience

• 5 years’ experience in a similar role


• A good first degree in Administration, Management Studies, Secretaryship or related discipline.


• Significant working experience in Office Procedures.


• Working knowledge of research will be an advantage. 


• Report writing skills essential. 


• Presentational skills required.


• Must be willing to work for long hours