Vacancy: Admin Assistant

Job Description

ADMINISTRATIVE ASSISTANT ROLES AND RESPONSIBILITIES

Are you a self-starter with exceptional computer skills, flexible and willing to take on a variety of tasks, and superior interpersonal and communication skills, experienced as an executive assistant? Your opportunity is now. You will assist the executives and staff with the day-to-day running of the office.

This role requires the ability to be self-motivated and have the desire to create, manage and be accountable for your responsibilities. We are a growing company and are looking for those with a long-term potential. The successful applicant must be dependable, have the desire to contribute to the growth and be comfortable with change.

Summary Of The Role

Performs a variety of office support and/or secretarial duties for a specified unit, such as composing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy. May perform duties involving simple mathematical calculations.

Duties and Responsibilities

1. Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials.


2. Greets and directs visitors, resolves routine administrative problems, and answers inquiries concerning activities and operations of units; accepts, screens, and routes telephone calls; maintains log of inquiries as required.


3. Performs a range of staff and/or operational support activities; may serve as a liaison with other units on basic administrative and or operational matters.


4. Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment.


5. Establishes, maintains, processes, and updates files, records, certificates, and or other documents.


6. Arrange meetings and training sections, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules.


7. Orders, stocks, and distributes office supplies.


8. Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.


9. May instruct and oversee the activities of technicians and store assistant performing the same type of work.


10. May serve as a “gatekeeper” to the executives


11. Any other tasks as may require.

Required Skills or Experience

Minimum Job Requirements

HND or higher; and at least 2 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

Ability to perform simple accounting procedures.

Knowledge of supplies, equipment, and services ordering and inventory control.

Records maintenance skills.

Ability to communicate effectively, both orally and in writing.

Ability to maintain calendars and schedule appointments.

Ability to understand and follow specific instructions and procedures.

Ability to maintain confidentiality of records and information.

Word processing and data entry skills.

Skill in the use of operating basic office equipment.

Ability to create, compose, and edit written materials.

Organizing and coordinating skills.

Receptionist skills.