Vacancy: Finance Administration Officer

Company Profile

The Planned Parenthood Association of Ghana (PPAG), is an NGO and a member of the International Planned Parenthood Federation (IPPF). PPAG, a leading provider of Sexual and Reproductive Health and Rights (SRHR) education, information and services in Ghana,in close collaboration with OXFAM, hereby invites result-oriented and committed persons to apply for the following vacant position to be filled in the Association.

Job Description

• DIRECTLY REPORT TO: FACILITY HEAD


• INDIRECTLY REPORT TO: SENIOR FINANCE MANAGER and PROCUREMENT AND ADMINISTRATION MANAGER HEAD OFFICE

DUTIES AND RESPONSIBILITIES

• Prepares monthly, quarterly, half yearly and annual projects and other financial and any other reports that may be assigned


• Coordinate and ensure that expenses are incurred in accordance with the Association’s policies.


• Coordinates and ensures that expenditure returns are received, reviewed, properly coded and entered into the accounting system.


• Prepares consolidated final accounts and supporting schedules for the end- of -year audits


• Ensures that consistency is maintained in the internal control system and report any lapses to the Senior Finance Manager


• Coordinates and ensures that funds are available for activity implementation


• Undertakes monthly update of Fixed Asset Register for the facility and projects


• Ensures that all non-current assets are well coded and recorded in the assets register.


• Facilitate procurement of goods, works and services in accordance with PPAG’s policies and procedures at the facility.


• Ensure that all assets are properly maintained and insured at all time.


• Prepares monthly Bank Reconciliation statements


• Assists in preparation of Annual Business Plan (BP)


• Prepares Annual Workplans and completes Performance Appraisal Form


• Manages the facility’s store in terms of Monthly reporting, receiving, recording, storage, issuing of goods/drugs/commodities meant for the facility.


• Ensures that stock records/ledgers are regularly updated using the Tally cards, etc.


• Conducts and reports on periodic stock counts


• Manages the vehicles and other moveable properties of the Association at the facility.


• Perform any other duties that may be assigned by the Supervisor

Required Skills or Experience

• A first degree in Accounting or its equivalent.


• A minimum of 3 years relevant working experience., Proficiency in computer skills, spreadsheet, accounting packages and MS Word, Excel, Power Point is required.


• Good working knowledge in Accpac Accounting Software is preferable.

The Person Must have:

• Good working knowledge in the use of the computer


• Experience in providing technical support to other staff


• Have very good interpersonal, communication, and report writing skills


• Must be honest, transparent and reliable


• High sense of responsibility, accuracy and judgmental skills


• Must be team player and able to work for long hours and under pressure


• Must be able to work with little or no supervision and have an eye for details