Vacancy: Office Manager

Job Description

OVERVIEW

We at Farming In Africa (FIA) as the main umbrella brand, with the mantra “farming into the future”, over the past years have had a singular vision of improving farming on the African continent by providing improved services and solutions ranging from quality and pure genetic breeds of various livestocks, Improved seeds (plants and livestock nutrition), innovative small scale tools and equipment and finally practical training and education on all social media platforms.

We have educated over a million farmers through our YouTube and other social media Channels (30K+ Subscribers, 2M+ views on YouTube) and 100s of farmers (via one-on-one consultation and coaching services) on areas spanning crop, livestock, hay production, modernized farming and many other areas.

In addition to this, we have about 50K followers combined all on our social media platforms (YouTube, Facebook, Instagram, TikTok & Likee) where we constantly provide educational content on farming while promoting their products and farms.

The Office Manager must be well vexed in social media (YouTube, Facebook, Instagram, TikTok & Likee).

WHAT YOU WILL DO

• Schedule meetings and appointments


• Organize the office layout and order stationery and equipment


• Maintain the office condition and arrange necessary repairs


• Partner with HR to update and maintain office policies as necessary


• Organize office operations and procedures


• Coordinate with IT department on all office equipment


• Ensure that all items are invoiced and paid on time


• Manage contract and price negotiations with office vendors, service providers and office lease


• Update the companies social media platforms, respond to and like comments 


• Provide general support to visitors


• Assist in the onboarding process for new hires


• Address employees queries regarding office management issues

Required Skills or Experience

• Minimum of a Degree from a recognized university


• Minimum of 5 years relevant working experience an Office Manager


• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant


• Knowledge of Office Administrator responsibilities, systems and procedures


• Proficiency in Microsoft Office Suite


• Hands on experience with office machines


• Familiarity with email scheduling tools, like Email Scheduler and Boomerang


• Excellent time management skills and ability to multi-task and prioritize work


• Attention to detail and problem solving skills


• Excellent written and verbal communication skills


• Strong organizational and planning skills in a fast-paced environment


• A creative mind with an ability to suggest improvements


• Must be knowledgeable on social media trend 


• Must be knowledgeable in using YouTube, Facebook, Instagram, TikTok & Likee proffesionaly. 


• Applicants must live in and around Achimota


• Should be in the position to provide social media accounts managed/being managed

WHAT WE CAN OFFER YOU

• GHC1,500-2,500 based on experience