Vacancy: Invitation to Tender (ITT) for the supply of Samsung Galaxy tablets for the Gavi Ghana Phase 3 project implementation

Company Profile

Simprints develop innovative technology to help the world's most vulnerable and marginalised populations access essential services through the design and development of biometric hardware and software to help verify coverage and impact of development partners.

Simprints has been working in Ghana since 2021, implementing the first and second phases of the project ‘Tracking routine immunisation with biometrics in maternal and child health services’ in partnership with the Ghana Health Service and with the direct support of GAVI. The second phase of this project; also referred to as the Proof of Concept phase, is currently being implemented to demonstrate the effectiveness of biometrics in Ghana’s health care delivery system starting with the maternal and child health (MCH) services delivery. This phase, which will run until January 2023 is expected to generate learnings that will support the design and intended scale up in the next phase.

Job Description

Invitation to Tender (ITT) for the supply of Samsung Galaxy tablets for the Gavi Ghana Phase 3 project implementation

 

Introduction and Background

1.1. Simprints Technology Limited (“Simprints”) builds technology to radically increase transparency and effectiveness in global development, making sure that every vaccine, every dollar, every public good reaches the people who need them most.

1.2. Simprints is issuing this invitation to tender (“ITT”) in connection with the procurement of the goods and/or services as described in the Proposed Scope of Work.

1.3. This ITT is an open process.

1.4. Interested parties that submit a tender (“Bidder”) shall comply with the instructions contained herein.

1.5. Each Bidder’s response (“Tender”) should be detailed enough to make an informed award decision.



 Proposed Scope of Work

3.1. Simprints invites potential suppliers to put forward tender submissions to supply of Samsung Galaxy tablets for the Gavi Ghana Phase 3 project implementation

3.2. Full details and specifications can be found in Exhibit A.

Timetable

Key Dates

5.1. The procurement will follow a clear, structured, and transparent process to ensure a fair and level playing field so that all Bidders are treated equally.

5.2. The key dates for this procurement are currently anticipated as follows:

While Simprints does not intend to depart from the timetable, it reserves the right to do so at any stage.

5.4. Bidders must submit their Tenders in the manner described no later than the deadline indicated in this document. Failure to follow these instructions may result in a Bidder’s Tender not being considered. Simprints may at its discretion extend the deadline, and in such circumstances, Simprints will notify all Bidders of any change.



Clarification Meetings

5.5. Following the assessment of the Tender, Simprints may invite Bidders to a clarification meeting. If this is required, it is anticipated that the Bidders will receive at least two (2) business days’ notice if a meeting will be required. Typically, Simprints will only require meetings with Bidders that it considers to be the top three bidders.

5.6. Bidders must ensure that key personnel involved in performing the contract are present.

5.7. The purpose of the meeting is to gain a greater understanding of the proposals.

5.8. Bidders may accept or decline the request for such a meeting. However, it is in the interests of the Bidder to attend and provide additional confidence in its proposal.

5.9. Although not scored on a separate basis, the session will be used to confirm the score assessments of the Tender evaluation. As such, scores achieved during the written Tender evaluation may be adjusted (up or down) and the score of a Bidder amended.



Contract Award

5.10. Contract award is subject to the formal approval processes of Simprints. Until all necessary approvals have been obtained, no contract(s) will be entered into.

5.11. Once Simprints has reached a decision with respect to the contract award, it will notify all Bidders of that decision.

Required Skills or Experience

Qualification Requirements

• Simprints’ has obligations to its funders to uphold certain standards. To be successful in its Tender, a Bidder must comply with the following requirements:


• The Bidder is not currently under investigation for, nor has been otherwise been found to engage in fraudulent, corrupt, collusive, or coercive practices;


• To the best of its knowledge, the Bidder has not provided, and it will take all reasonable steps to ensure that it does not and will not knowingly provide material support or resources to any individual or entity that commits, attempts to commit, advocates, facilitates, or participates in terrorist acts;


• The Bidder will take all reasonable steps to ensure that it and its employees do not and will not knowingly engage in any discrimination based on race, colour, religion, sex, marital status, national origin, age, disability, or sexual orientation;


• The Bidder will take all reasonable measures to prevent its employees, subcontractors, and other agents from sexually abusing, exploiting, or harassing any person. The Bidder will take robust and prompt action to address any such behaviour, including reporting to appropriate national authorities as required, and, to the extent that it relates to the activities that are subject to any agreement that results from this tender process, immediately report any such behaviour to Simprints;


• The Bidder does not exploit child labour, use any form of forced or compulsory labour, prohibit freedom of association or the right of collective bargaining or otherwise violate internationally recognised standards for human rights and labour in the conduct of business;


• The Bidder complies with internationally recognised standards related to the environment;


• The Bidder is able to demonstrate the financial wherewithal to deliver on its Tender; and


• The Bidder, at its own expense, maintains and will maintain appropriate employee liability, professional indemnity, public liability, cyber and any other appropriate