Vacancy: Administrative Assistant

Job Description

Responsibilities:

• Provides administrative support to ensure efficient operation of office.


• Answers phone calls, schedules meetings and supports visitors.


• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.


• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.


• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.


• Exhibits polite and professional communication via phone, e-mail, and mail.


• Supports team by performing tasks related to organization and strong communication Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.


• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.


• Provides information by answering questions and requests.


• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.


• Contributes to team effort by accomplishing related results as needed.

Required Skills or Experience

• Reporting Skills


• Administrative Writing Skills


• Microsoft Office Skills


• Managing Processes


• Organization


• Analyzing Information


• Professionalism


• Problem Solving


• Supply Management

Education and Experience Requirements

• High school diploma or Degree


• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat