Vacancy: Administrative Executive

Job Description

Duties and Responsibilities

• Assume the role as the primary point of contact between the executives and internal/external clients


• Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations


• Handle requests, feedback, and queries quickly and professionally


• Arrange executive travel, hotel and dining arrangements as needed


• Take dictation and meeting minutes, accurately enter notes and distribute


• Monitor office supply levels; reorder when appropriate


• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services


• Produce professional-quality reports, presentations and briefs


• Develop and carry out an efficient documentation and filing system for both paper and electronic records


• Delegate tasks as appropriate to other members of the tea

Required Skills or Experience

• Diploma/Degree/HND


• Full knowledge of office management systems and procedures


• Basic bookkeeping and math skills


• Proficiency in English


• Exemplary planning and time management skills


• Ability to stay calm and on-task in high-stress situations


• Current in today's office technology, and computer software including MS Office


• Ability to multitask and prioritize daily workload


• High level verbal and written communications skills


• Discretion with personal and confidential information