Vacancy: Assistant Human Resource Specialist
| Date |
30 Aug 2023 |
| Company |
Confidential |
|
|
| Job Type |
Contract |
| Industry |
Oil/ Gas |
| Description |
Job Description
There is an opportunity to join the Corporate Affairs Division [Human Resource Department] as Assistant Human Resource Specialist
- Job Type: CONTRACT
- Reports to: Workforce Planning & Recruitment
KEY JOB RESPONSIBILITIES
Recruitment & Selection
- Provide administrative support for recruitment & selection including following up approvals for Open Requisitions and Job descriptions, as well as preparing draft job advert and arranging interviews schedules.
- Coordinate the signing of the interview evaluation result by panelist
- Ensure potential candidate undergoes medical screening and criminal checks and reference letters, as required.
- Liaise with L&D for smooth onboarding process for new employees.
- Support travel arrangement for all foreign candidates invited for interview.
- Coordinate relevant correspondence to all applicants.
HR Administrative Support
- Inputs data for leave, medical reimbursement/bills from the hospitals and other general data in HRIS
- Take minutes and actions points from all HR meetings
- Support the creation and management of HR records, including employee records
- Assist with the HR Data Cleansing of all HR Files
- Maintain an up-to-date HR data for staff.
Third Party Contract Management and Lunch Provision
- Provide draft quarterly reports on contracts to ensure adherence to contract terms and contracting plan
- Coordinate lunch provision and related contracts across all locations
- Prepare draft change orders and contract management plan
- Provide support in the selection of potential vendors and evaluation of offers
- Coordinate HES Inspection of food service providers premises facilities and issue of report
- Input third party invoices in Maximo for payment processes
- Monitor Contract Close Out deadlines and notify supervisor as appropriate
Employee Relations
- Assist with the implementation and education of employees on all Human Resources related processes and policies.
- Support the planning and coordination of UNION, ECF/JCC & Management Consultative meetings.
- Assist with compilation of policy and procedure reviews & support employees on HR related queries.
Employee Health and Welfare
- Assist with the implementation and education of employees on all Human Resources related processes and policies.
- Support the planning and coordination of UNION, ECF/JCC & Management Consultative meetings
- Assist with compilation of policy and procedure reviews.
- Support employees on HR related queries
Required Skills or Experience
- Degree in Human Resource Management / Business Administration / Psychology or related discipline
- A minimum of three (3) years relevant experience in the human resources function or administration.
- Professional Certificate in HR is an advantage.
Note
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will result in a candidate being shortlisted/selected for that position.
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| How to Apply |
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