Vacancy: Assistant HR Manager

The Assistant HR Manager will be responsible for the various human resources functions which include recruitment, staffing, coordinating training and development, performance monitoring and support with team counselling. The job holder will be in charge of reviewing team database and manage the HR Persol software. S/He will ensure that personnel files are updated periodically and all team data is effectively filed. The job holder will coordinate all recruitments, prepare interview reports, and coordinate inductions for new team members. S/He will support with day-to-day management of HR and Admin functions.

Key Responsibilities

Team Recruitment and Team Database Management

• Develop a recruitment plan for all interviews and ensure that interviews go through all the HR processes


• Provide support and assistance to supervisors on team recruitment


• Conduct reference checks on successful candidates and document outcome and give feedback to unsuccessful candidates.


• Develop induction process and coordinate/facilitate inductions


• Coordinate and support the review of all JDs and ensure that JDs are signed off and put on file


• Maintain personnel records – health insurance, pension, leave, etc, and ensure the relevant HR database is up to date, accurate and complies with relevant legislation.


• Ensure that HR PERSOL is updated periodically

Capacity Building and Development

• Identify training and development needs/opportunities and cluster into in-house and external


• Organize and co-ordinate in-house training sessions, workshops, etc.


• Put together seminar plans and ensure that team members benefit from them


• Process employee requests for outside training while complying with policies and procedures

Compensation/Benefits Administration and Performance Management

• Ensure that performance PLUS review conversations are happening as agreed to (Start of year, Midyear and End of year)


• Provide support to all team members to developing personal development plans


• Support team members with the development of IOPs


• Collate yearly PP forms and ensure forms are reviewed and signed off


• Support with compensation and benefits administration including payroll.

Implementation HR Policies, Systems and Procedures

• Implement the revised HR policy


• Update the workplace safety policy and ensure compliance.


• Work with Directors/Unit heads to ensure their departmental manuals are updated periodically and team members are orientated on contents

Team Management and Supervision

• Line management responsibility for the Human Resource Officer/Assistant, including responsibility for team, motivation, performance management, setting of annual KPIs and individual objectives, recruitment and induction of new team members, change management, communication, rewards, learning and development


• Support Head Human Resource and Admin to ensure that Team members have appropriately detailed understanding of the full range of employee relations policies, practices and employment law in order to manage risk, providing individual coaching as needed


• Support Head Human Resource and Admin to role-model effective performance PLUS and the creation of a performance culture within human resources by investing time in setting context, establishing a clear strategy and plan, developing standards with realistic and measurable goals, providing regular, timely feedback and by rewarding performance differentially according to delivery