Vacancy: Administrator

Company Profile

We are a global company applying our successful model of landscape restoration and associated nature based solutions in order to contribute to three of the world’s most critical environmental problems: the need for effective solutions to mitigate global climate change; holistic restoration of the world’s most degraded landscapes; and a growing population that requires sustainable alternatives for consumer products and markets that still contribute to deforestation and deforestation driven emissions.

With six carbon financed nature based solutions projects under operation on the African continent, and a pipeline of additional reforestation projects under way, EcoPlanet and its subsidiaries represent the largest developer of carbon removals in Africa.

Although we are a US company, our operational headquarters are in Nairobi, Kenya from where we oversee the operational and financial management of our in-country teams in Ghana, South Africa, and Rwanda as well as our Central American and Southeast Asian subsidiaries.

Job Description

The Administrator is responsible for delivering Administrative, procurement and Asset Management services to the Company.

Location: Abrewapon, Ashanti Region Ghana

Procurement

• Responsible for planning and coordinating of procurement activities in relation to purchasing of tools, PPEs, Equipment’s for the company .


• Examine goods procured to meet standards.


• Coordinate with fuel suppliers to supply the company with fuel and prepare all necessary receipts and records for payment.


• Develop a local supplier database for sourcing of items for the company.

Asset Management

• Undertake regular updates and reconciliation of Fixed Assets


• Ensure stock records are regularly updated.


• Conduct and report on Monthly Stock Counts of stores.


• Check the consignment of all incoming goods.


• Keep copies of all goods received notes.


• Manage the stores in coordination with the stores Assistant in terms of Monthly receiving, Recording, storage, issuing of goods and proper recording.


• Ensure goods coming in are duly signed and goods received notes duly approved and filled.


• Visits to the field to inspect tools and equipment to ensure they are being used properly and taken care off.

Administration

• Manage employee files and documents with confidentiality.


• Ensure that all the necessary documentation of new employees are properly filled to start the onboarding process.


• Coordinate repairs and service of company vehicles and equipment and prepare all necessary receipts and documents for payment.


• Maintain leave records for all employees.


• Perform any other task assigned by the Finance Manager

Required Skills or Experience