Vacancy: HR/ ADMINISTRATIVE OFFICER

Job Description

JOB PURPOSE

The HR Assistant is expected to be a conceptual thinker with superb organizational and time management skills. He/ She must be reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment. To ensure success, the HR Assistant must display remarkable conflict management and decision-making skills with a solid understanding of employee relationships, staffing management, payroll and benefits administration. He/ She shall be superb at problem-solving, efficient in scheduling and precise in the recruitment process.



The role reports to the Human Resource Manager. 

HR Assistants Responsibilities

• Post job ads and organize resumes and job applications


• Schedule job interviews and assist in interview process


• Substantiate applicants’ skills by administering and scoring tests


• Ensure police background and reference checks are completed


• Prepare new employee files


• Participate in administrative duties and office supplies disbursements. 


• Orient new employees to the organization (setting up a designated log-in, workstation, email address, etc.)


• Serve as a contact point person for all new employee questions


• Provide payroll information by collecting time and attendance records and resolve any payroll errors


• Submits employee data reports by assembling, preparing, and analyzing data


• Maintain employee information by entering and updating employment and status-change data


• Assist with performance management procedures


• Schedule meetings, interviews, HR events and maintain agendas


• Provide secretarial support by entering, formatting, and printing information


• Coordinate training sessions and seminars with other team members. 


• Maintain employee confidence and protects operations by keeping human resource information confidential


• Produce and submit reports on general HR activity


• Maintain quality service by following organization standards


• Arrange residence permit and manage travel plans for expatriates (hotel/transport/visas/expenses)


• Complete termination paperwork and exit interviews 


• Keep up-to-date with the latest HR trends and best practice

Required Skills or Experience

• BSc/BA in human resources, business administration or relevant field from a recognized University


• Thorough knowledge of human resource management principles and best practices


• Knowledge of data analysis and reporting


• Outstanding communication and interpersonal skills


• Diligent and firm with high ethical standards


• A minimum of  3 years’  relevant work experience 


• Ability to quickly adapt to change


• Results Driven


• Ability to think creatively and innovatively


• Demonstrable ability to multi-task and adhere to deadlines