Vacancy: Administrative Assistant

Job Description

• Supporting the organization and facilitation of workshops, meetings and Take minutes, shorthand notes, and transcribing them for the attention of the Executive Secretary


• Efficiently manage the Executive Secretary's schedule, coordinating meetings, and appointments with external stakeholders.


• Typing letters, memoranda, reports, and minutes.


• Creating and maintaining a records management system


• Performing data entry tasks and updating existing records


• Retrieving information from filing system (hard and electronic) upon request.


• Processing, filing copies of incoming and outgoing correspondence.


• Perform other duties as may be required.

Required Skills or Experience

• Bachelor’s degree in business administration, Human Resource Management, Communication or a related field. 


• Proficiency in word processing software (such as Microsoft Office Suite or Google Workspace), and calendar management tools.


• Outstanding communication and organizational skills.


• Must be a fast typist and transcriber with excellent multi-tasking abilities.


• Strong organizational skills and ability to multitask.


• Problem-solving, Proactivity, and good Interpersonal skills