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Vacancy: Terms of Reference for For the supply of start-up kits for diversification enterprise on Bakery for smallholder farmers

Date 15 Jun 2024
Job Type Contractor/Consultant
Industry NGO/IGO/INGO
Description


Company Profile



At the Rainforest Alliance, we are building an alliance to create a better future for people and nature by making responsible business the new normal. To advance our mission, we focus on amplifying our impact on the ground through systemic transformation: change across the entire supply chain, the relationship between people and nature, and change within our organisation. We achieve this transformation by collaborating with various stakeholders to create a stronger Alliance.



Together, we amplify the voices of farmers and forest communities, improve livelihoods, protect biodiversity, and help people adapt to climate change in bold and effective ways. We embrace transparency because we believe the best way to build trust across our alliance is through openness about our tactics, impact, and partners on the ground. Together, we can achieve our vision of a harmonious world where people and nature thrive.



For more information, please visit http://www.rainforest-alliance.org/about.  





Job Description


Terms of Reference for engagement of service provider



For the supply of start-up kits for diversification enterprise on Bakery for smallholder farmers in the Kakum biodiversity landscape to create new small and medium scale businesses and improve farmer livelihoods.



 























Project



Diversified Livelihood Enterprises: Scaling our Family Business (Scope of Work 7)



Location



Ghana (Twifo Hemang Lower Denkyira District, Central Region)



Expected Period of supply :



5 days (25th June – 28th June 2024)



Reporting to



Project Manager, Rainforest Alliance, Accra, Ghana




 



Background



The Rainforest Alliance (RA) is creating a more sustainable world by using social and market forces to protect nature and improve the lives of farmers and forest communities.



The Rainforest Alliance and the Läderach (Schweiz) AG began collaborating in 2013 and have since implemented various phases of the 'Family Life' project in the Central Region of Ghana, around the protected biodiversity hotspot of Kakum. Through this project, significant strides have been made to empower and better the lives of local communities by improving community income through growing sustainable local enterprises. The project has focused on the following three scopes of work: improving productivity through training and coaching in best management practices, paying premiums from certification, and supporting business and income diversification. This project has also promoted the sensitisation of local cocoa-growing communities to the Worst Forms of Child Labour. 



The project is seeking to support 14 farmers in the project communities i.e. Paaso, Bobi, Nyamebekyere and Somnyamekodur with seed capital in the form of start-up kits for diversification enterprises.



In view of this, the Rainforest Alliance is inviting vendors to submit quotations for the supply of start-up kits required for Bakery enterprise.



Objective



The implementing organisation is seeking to support 14 farmers with the seed capital for Bakery enterprises in the target communities around the Kakum landscape. The service provider will be responsible for the supply and installation where necessary of the start-up kits.



Scope of Work and expected duration



The location for the supplier of the items is Ghana in the Kakum landscape consist of 4 communities located within the Twifo Hemang Lower Denkyira District. The supplier is expected to deliver all items purchased within 15 days from the time of the agreement.



Deliverables



The specific deliverables required include the following;




  1. provide a cost of supplying Bakery enterprise start-up items and requisite equipment in appropriate areas for selected farmers. The full package required is tabled below.



















































































































































EXPENDITURE ITEMS 



QUANTITY



Baking oven (1/4) Quarter bag 3 steps)



14 pieces



Gas cylinder (12.5kg)



28 pieces



Regulator head



28



Cylinder Tube (15ft)



28



Bread pans (11’by 5’) and height (4 sets each)



56 set



Baking sheet (10gh, 20gh sizes) 5 each



70 pieces



Manual Scale analogue (top pan)



14 pieces



 Bowls pans (medium sizes) 3 each



42



Tables (big sizes) (6ft*2.5ft*29inch)



14 pieces



Chairs (bench) (6ft*1ft*15inch)



              14 pieces



Wooden rolling pin 1 each



14



Pastries brush



14



Kitchen Knife medium size



14



Sieved ladle (metal)



14



Plastic net (mesh food net)



14



Fixed cutter



14



Meat pie cutter 1 pack per beneficiary



14 packs



Baking Flour soft



14 bags



Baking Flour hard



14 bags



Margarine bucket



14 buckets



Tuna/corn beef 4 each



56 cans



Non-diary 4 pieces each



56 pieces



Big size ideal milk 10 tin each



140 tins



Sugar (1/2 per beneficiary)



7 bags



Instant yeast 1 pack each



14 packs



Denis flavor 500ml



14 500ml



Nut milk 10 nuts each



140 nuts



Beef pat (5 tins)



70 tins



Baking powder 1 tin each



14 tins



Salt 450gm 1 each



14 cups



Garlic 1 bulb each



14 bulbs



Onion 5 bulbs each



70 bulbs



Frytol oil 25 litres (gallon)



 14 gallons



TOTALS



 




c. provide after-sales services to beneficiary farmers within 3-months duration after provision of services request by the Rainforest Alliance



d. provide transportation services to deliver start-up kits from supplier location to designated project communities



e. provide at least one after sales service for the beneficiaries who may require them




Required Skills or Experience


Required Qualifications and Experience for selection of offer



Vendors who apply should be able to demonstrate the following




  • Experience with delivering high-quality products to tight budgets

  • Ability to prioritize and meet deadlines

  • Vendor location is closer or situated within  the landscape





How To Apply


General Terms and Conditions



Bidding is restricted to Ghanaian citizens/vendors, or companies with capacity to work in the Kakum landscape.




  • The successful vendors will be required to fill in and sign a written Contract Form which will be provided by the Rainforest Alliance.




  • The Rainforest Alliance reserves the right to request additional information at any time during the procurement process.

  • RA is at liberty to make multiple or no selections as part of the proposal process. RA also reserves the right to cancel the procurement

  • Payment is normally effected within 30 days from the receipt of the compliant invoice. The invoicing must comply with all the financial accounting regulations of RA.



Grading criteria



Applicant who bid will be assessed by RA team and graded based on the following criteria.




  • Pricing: quotations should be competitive and would carry 70% weight



The applicant should submit detailed price quotation for each item specified. The prices should be quoted in Ghana cedis (GHS), including all taxes and duties. Please note that the contract price will be fixed based on the quotation submitted




  • Company credibility and genuineness:  Price quotations should be accompanied with genuine receipt of supplier company. The company should have a credible address and bank account which would be verified by RA finance team. This carries 20% weight

  • Willingness to offer aftersales service; Vendor should agree to support beneficiary farmers through RA within 3-months of supply of items. This will carry 10% grading weight.



Documents Submission



Vendors should ensure that bids are delivered on time to the correct email address provided below. A late bid will not be accepted for consideration.



Proposals should be submitted to [email protected] with the subject line - Diversification



Consultancy - Bakery, should be received by June 21, 2024




Note



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