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Vacancy: Terms of Reference for engagement of service provider for the supply of start-up kits for diversification enterprise on Vegetable production for smallholder farmers

Date 15 Jun 2024
Job Type Contractor/Consultant
Industry NGO/IGO/INGO
Description


Company Profile



At the Rainforest Alliance, we are building an alliance to create a better future for people and nature by making responsible business the new normal. To advance our mission, we focus on amplifying our impact on the ground through systemic transformation: change across the entire supply chain, the relationship between people and nature, and change within our organisation. We achieve this transformation by collaborating with various stakeholders to create a stronger Alliance.



Together, we amplify the voices of farmers and forest communities, improve livelihoods, protect biodiversity, and help people adapt to climate change in bold and effective ways. We embrace transparency because we believe the best way to build trust across our alliance is through openness about our tactics, impact, and partners on the ground. Together, we can achieve our vision of a harmonious world where people and nature thrive.



For more information, please visit http://www.rainforest-alliance.org/about.  





Job Description


Terms of Reference for engagement of service provider



For the supply of start-up kits for diversification enterprise on Vegetable production for smallholder farmers in the Kakum biodiversity landscape to create new small and medium scale businesses and improve farmer livelihoods.























Project



Diversified Livelihood Enterprises: Scaling our Family Business



(Scope of Work 7)



Location



Ghana (Twifo Hemang Lower Denkyira District, Central Region)



Expected Period of supply:



5 days (25 June – 28th June 2024)



Reporting to



Project Manager, Rainforest Alliance, Accra, Ghana




 



Background



The Rainforest Alliance (RA) is creating a more sustainable world by using social and market forces to protect nature and improve the lives of farmers and forest communities.



The Rainforest Alliance and the Läderach (Schweiz) AG began collaborating in 2013 and have since implemented various phases of the 'Family Life' project in the Central Region of Ghana, around the protected biodiversity hotspot of Kakum. Through this project, significant strides have been made to empower and better the lives of local communities by improving community income through growing sustainable local enterprises. The project has focused on the following three scopes of work: improving productivity through training and coaching in best management practices, paying premiums from certification, and supporting business and income diversification. This project has also promoted the sensitisation of local cocoa-growing communities to the Worst Forms of Child Labour. 



The project is seeking to support 11 farmers in the project communities i.e. Paaso, Bobi, Nyamebekyere and Somnyamekodur with seed capital in the form of start-up kits for diversification enterprises.



In view of this, the Rainforest Alliance is inviting vendors to submit quotations for the supply of start-up kits required for vegetable production.



Objective



The implementing organisation is seeking to support 11 farmers with seed capital for vegetable production in the target communities around the Kakum landscape. The service provider will be responsible for the supply and installation where necessary of the start-up kits.



Scope of Work and expected duration



The location for the supplier of the items is Ghana in the Kakum landscape consisting of 4 communities located within the Twifo Hemang Lower Denkyira District. The supplier is expected to deliver all items purchased within 15 days from the time of the agreement.



Deliverables



The specific deliverables required include the following;




  1. provide a cost of supplying vegetable seeds (pepper, cabbage, tomato, okra and garden egg), agrochemical inputs and requisite equipment in appropriate areas for selected farmers. The full package required is tabled below.











































































































EXPENDITURE ITEMS 



QUANTITY



Pepper (Green habanero)



10 tins



Garden Eggs Tin (local)



6 tins



Tomatoes Tins



4 tins



Cabbage (Oxylus)



4 tins



Okra (local) big cups



5 cups



Knapsack sprayer ingco 16 liters



11 pieces



Cutlass (crocodile)



11 pieces



Plastic Watering can 12 liters capacity



11 pieces



Blue Plastic Barrel 200-250 Litres at Rs 600/piece



11 pieces



Farm Rake-pointed metal blade with a metal handle



11



Farm Hoe (6’ grub blade) with a wooden handle



11



Wellington Boots



11 pieces



Raincoats waterproof types (overall)



11 pieces



Hand glove (latex)



11 pairs pieces



Honda 5.5HP Irrigation machine (pump) 3-inch pump which is "WP 30".



3 horsepower with accessories including inlet



6 sets



Irrigation pipe outlet 3inch X 100m



6 pieces



Yara actyva (50kg)



22 bottles



YaraVita Croplift Pro - Foliar Nutrition (1liter)



22 bottles



Nematecide (1kg)



22



Fungicide (1 kg) 



22



Insecticide (20ml) SUNPYRIFOS



44 bottles



Fungicide foliar (1litre)



11 bottles



Nitrabore (50kg)



22 bags



Neem oil (1 litre)



22 bottles




b. provide after-sales services to beneficiary farmers within 3-months duration after provision of services request by the Rainforest Alliance



c. provide transportation services to deliver start-up kits from supplier location to designated project communities



d. provide at least one after sales service for the beneficiaries who may require them




Required Skills or Experience


Required Qualifications and Experience for selection of offer



Vendors who apply should be able to demonstrate the following




  • Experience with delivering high-quality products to tight budgets

  • Ability to prioritize and meet deadlines

  • Vendor location is closer or situated within  the landscape





How To Apply


General Terms and Conditions



Bidding is restricted to Ghanaian citizens/vendors, or companies with capacity to work in the Kakum landscape.




  • The successful vendors will be required to fill in and sign a written Contract Form which will be provided by the Rainforest Alliance.




  • The Rainforest Alliance reserves the right to request additional information at any time during the procurement process.

  • RA is at liberty to make multiple or no selections as part of the proposal process. RA also reserves the right to cancel the procurement

  • Payment is normally effected within 30 days from the receipt of the compliant invoice. The invoicing must comply with all the financial accounting regulations of RA.



Grading criteria



Applicant who bid will be assessed by RA team and graded based on the following criteria.




  • Pricing: quotations should be competitive and would carry 70% weight



The applicant should submit detailed price quotation for each item specified. The prices should be quoted in Ghana cedis (GHS), including all taxes and duties. Please note that the contract price will be fixed based on the quotation submitted




  • Company credibility and genuineness:  Price quotations should be accompanied with genuine receipt of supplier company. The company should have a credible address and bank account which would be verified by RA finance team. This carries 20% weight

  • Willingness to offer aftersales service; Vendor should agree to support beneficiary farmers through RA within 3-months of supply of items. This will carry 10% grading weight.



Documents Submission



Vendors should ensure that bids are delivered on time to the correct email address provided below. A late bid will not be accepted for consideration.



Proposals should be submitted to [email protected] with the subject line- Diversification.



Consultancy – Vegetable, should be received by June 21st, 2024.




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