Vacancy: Senior Administrative Assistant

Job Description

A scientific organization with national secretariat in Accra invites applications from prospective candidates to fill the above vacancy:

Duties and Responsibilities:

• The incumbent will be required to perform work that requires the exhibition of sound and mature judgment, a high sense of responsibility, initiative and discretion.  Duties will mainly be of a general executive nature involving investigation of matters of complexity and the execution of specific assignments.  Supervision and checking of the work of subordinate staff; maintenance of discipline.


• Covering of meetings, typing minutes of meetings, manuscripts and reports etc. should form part of the schedule.


• Keeping of records – Hard and soft copies of documents and files


• In charge of sending and receiving correspondences


• Arranging appointments and meetings


• Typesetting documents


• Graphic designing

Required Skills or Experience

• Must hold a Bachelor’s Degree awarded by a recognized university with two (2) years post qualification experience.  Or


• HND holders with four (4) years post qualification experience may be considered for appointment


• In all cases, candidates must be:
  
  
  
  • Skillful in typesetting documents
  
  
  • Skillful in graphic designing
  
  
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
  
  
  • Ability to analyze problems and strategize for better solutions
  
  
  • Ability to negotiate, establish, and administer contracts
  
  
  • Excellent verbal and written communication skills
  
  
  • Ability to multitask, prioritize, and manage time efficiently
  
  
  • Accurate and precise attention to detail
  
  
  • Ability to work well with management and staff at all levels
  
  
  • Goal-oriented, organized team player