Vacancy: Finance and Administration Manager

Date	16 Aug 2019

Job Type	Fixed term (Renewable)
Description	Company Profile Who we are We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing. There are over 7,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds – from the medical industry to the music business - all with unique skills we bring to the job. Job Description Finance & Administration Manager, VectorLink Based in Accra, Ghana Reports to Program Director Join us! We are looking for a Finance and Administration Manager (FAM) based in Accra, Ghana to support PSI’s Insecticide Treated Net (ITN) work for the President’s Malaria Initiative (PMI) VectorLink project. VectorLink is equipping countries to plan and implement safe, cost-effective and sustainable life-saving malaria vector control interventions with the overall goal of reducing the burden of malaria. The FAM will assist in the start-up and implementation of VectorLink activities in Ghana. The FAM should have strong management qualifications and international experience with USAID and other donors. We are looking for someone with a proven track record of delivering results in field offices and working in fast paced environments. Sound like you? Read on. Your Contribution The VectorLink FAM, reporting to Program Director, VectorLink, will be responsible for helping to plan and manage activity budgets while assuring compliance with regulations and financial/administrative best practices. S/he will provide organizational start-up assistance to put systems and staffing in place, as well as oversee ongoing office procurements to make sure they’re in line with PSI and USG policies. Strategic Contribute to organizational strategic planning and goal setting in line with the PSI global strategic plan Help plan, develop and maintain financial and administrative systems for PSI in Ghana Adapt PSI global personnel, travel and HR policies for PSI Ghana Maintain sound financial systems and policies in line with PSI and USAID regulations, and local law Provide assurance that records and controls are sufficient to ensure the accuracy and reliability of financial information Financial Management: Ensure sound financial management including programmatic budgeting, spending projections and monitoring of payments Manage financial reporting, budgeting, compliance, treasury, accounts payable, accounts receivable, sales/distribution, and inventory Manage relationships with internal and external auditors Lead the development of quarterly/annual programmatic and financial reports; provide monthly progress updates for the project Prepare the monthly financial certification package including all supporting schedules and the trial balance Maintain the fixed asset register Maintain the chart of accounts and the master project list Reconcile bank accounts daily or weekly using online statements, and monthly using paper statements Review and approve travel, sub-recipient, and salary advances, and pre-payments to vendors Prepare monthly, quarterly, annual and ad hoc financial reports as needed Program Management: Lead the recruitment and onboarding of new project staff Coach finance staff to achieve goals and professional growth Prepare and review new contracts and lease agreements in coordination with PSI-Washington Program Management team and ensure timely renewal of all relevant agreements Work closely with in-country technical team and HQ-based team to ensure effective, timely and coordinated project implementation Ensure compliance with USAID PMI operational policies and regulations, and appropriate use of donor funds Promote and demonstrate an ethical environment in line with PSI’s values and of honesty and acting with integrity Other tasks as assigned Required Skills or Experience What are we looking for? The candidate we hire will embody PSI’s corporate values: Collaboration: You can work independently, but thrive within a team. Trust: You trust that your manager and team will have your back and care deeply about gaining that same trust from your teammates Pragmatism: You dive in and maintain momentum even when things are ambiguous and you don’t let perfect get in the way of good enough. Honesty: You aren’t afraid to speak up and speak your mind. Measurement: You set clear and challenging goals and hold yourself accountable to driving measurable results. Commitment: You’re independent and a free thinker, but you’re ready to buy in to the direction of the team and commit to its success. The basics MBA with finance specialty or chartered accountant with experience working at senior levels OR Bachelor of Science Degree (4 Years) in Commerce/Business Administration/Accounting or related field At least 8 years of experience in international development or public health projects in Ghana Working knowledge of integrated, accrual-basis accounting systems such as QuickBooks Enterprise, Lawson, or another ERP. Understanding of country office systems including finance and administrative reporting Working knowledge of US government rules and regulations for cooperative agreements Contract management and compliance expertise Supervisory experience with good track record of managing junior staff Strong multitasking skills and ability to meet deadlines Exceptional attention to detail Knowledge of malaria and public health issues is desired Fluency in English required Work authorization in Ghana is required What would get us excited? Experienced manager. You have been a previous Finance & Admin Manager for an international NGO in Ghana (or outside of) before. Capacity Builder: You have experience in building teams, setting up systems, empowering local technical, management and leadership capacity. Collaborative manager. You are able to inspire a shared vision for eliminating malaria in Ghana. You have successfully helped your staff learn, grow, and thrive in their work. A connector. You have experience working with Ministries of Health, donors, health care companies, and other implementing partners. You are able to listen to others and identify challenges and work with local leaders to creatively address gaps. How To Apply Please apply by submitting your resume and cover letter using our online portal. This position is pending donor approval. References will be required. Must be authorized to work in Ghana. N.B. PSI will not consider work visa sponsorship and relocation expenses will not be covered for this position. Due to high volume of applications, only finalists will be contacted. PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status. Note* Please note, employers receive numerous applications per posting and will only shortlist the most qualified candidates. Also Jobsinghana.com is not involved in any decision made by an employer/recruiter and therefore does not guarantee that applications sent will result in a candidate being shortlisted/selected for that position.
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