Vacancy: Purchasing Supervisor

Job Description

DUTIES AND RESPONSIBILITIES

• Required to exercise diligence, honesty, integrity and loyalty to the company throughout the employment period. 


• Responsible and accountable for any losses that the company may sustain as a result of negligence and/or bad job performance.


• Required to abide by the policies, regulations and operating procedures that the company shall from time to time put into place for the effective and efficient performance of its operations.


• Ensure that the approved or laid down purchasing and sales policies of the Company are adhered to at all times.


• Ensure that purchases are done using the laid down purchasing procedure by collecting three (3) ProForma invoices for proper comparison and evaluation before purchases are done.


• Assist the immediate Superior in the purchasing of goods or items for the Company.


• Ensure that quality materials are always purchased for the Company and ensure to always consult the User Department for identification and selection of materials where there are technical situations before purchases are done.


• Ensure that proper records of Purchasing and Sales Books are kept for reconciliation purposes in the Department.


• Ensure that detailed Monthly and Quarterly Reports on purchases are prepared for information of the immediate Supervisor of the Head of Department.


• Evaluate all quotes and coordinate with vendors to provide required component bids and analyze all vendor performance to improve all purchasing process.


• Develop and maintain professional relationships with all suppliers and prepare reports for all purchasing departments and provide support to all managers to plan and execute all purchasing processes and provide an effective interface with all departments.


• Administer everyday activities of all purchasing staff and provide training to staff to ensure compliance and monitor all purchasing activities and design various cost effective methods according to demands.


• Evaluate and maintain all reports for inventory re-order and coordinate with internal departments for same and maintain an efficient purchase order system and manage all communication with internal customers and recommend improvements to all service levels and ensure accuracy.


• Manage all supplier contracts and assist to administer best pricing strategies for all purchase materials and suppliers and analyze all new issues on materials and recommend strategies to improve quality and manage inventory levels for all products.


• Responsible for Imports clearing of items at the Ports (Airport and Harbor) and Exports as well.


• Liaise with Government Officials and other Public places to ensure smooth facilitation of PSG business.


• Perform any other duties assigned to you by your Head of Department and the Managing Director as the situation demands.

Required Skills or Experience

• Degree in Procurement.


• Minimum of Ten (10) years post qualification working experience in supporting and managing the procurement functions of a corporate entity.  

SKILLS

• Knowledge in the use of the computer (Microsoft word, excel, and the internet i.e. e-mail, outlook and spread sheet).


• Time management skills and the ability to deliver to deadlines.


• Competency in ordering procedures and processes.


• Aptitude in procurement.


• A flair for negotiation and networking.


• Competency in identifying and ordering quality products.


• Good communication skills (verbal and written).