Vacancy: Executive & Business Development Assistant

Job Description

A reputable International NGO in water production and distribution that provides safe, affordable and sustainable drinking water and improved health and hygiene services for rural and peri-urban areas of Ghana, seeks results oriented and dynamic persons to fill the under listed position: Executive & Business Development Assistant

• Location:       Accra


• Reports To:  Country Director

Responsibilities

• Provide professional and administrative support to the Country Director’s office


• Maintaining records on all business development related activities.


• Coordinate existing and potential funder meetings and record minutes.


• Work with Business Development team in preparing documents and briefing notes.


• Prepare itinerary for visiting Senior Executives including lodging and ground transportation arrangements.


• Assist with spearheading special projects being handled by the Country Director.


• Provide administrative support during conferences and routine meetings; including setting up teleconferences, preparation of meeting materials, rosters, etc.


• Prepare and distribute handouts and presentation materials for all business development and meetings.


• Manage the Country Director’s schedule and activities.


• Schedule meetings for senior management and ensure notice goes out to all attendees and resolve diary clashes

Required Skills or Experience

• Must have a bachelor’s degree in Business Administration or a related field. Advanced degree a plus.


• Minimum 5 years of experience as an executive assistant to a senior executive


• Excellent Word, Excel, and PowerPoint skills is a must, especially PowerPoint.


• Ability to effectively and accurately work in a fast paced environment with changing priorities


• Ability to adhere to sensitive deadlines and appreciation for  professional confidentiality


• Must be very flexible, available to travel outside Accra  and open for weekend contact and light duties when necessary