Vacancy: Document Preparation Technician

Date 27 Nov 2019
Job Type Full-time
Industry Information Technology
Description


Job Description



A reputable Company based in Accra currently positioned to venture into extensive digitization of data and their value-added transfer into electronic data systems, is seeking to recruit highly motivated and results driven individuals with the requisite professional competencies and experience to fill the following role:  Document Preparation Technician


 



REPORTS TO: SCANNING TEAM LEAD



JOB PURPOSE

To prepare documents for scanning into legible digital format.



KEY DUTIES RESPONSIBILITIES




  • Collect and pack documents on arrival to the designated holding area.

  • Prepare source documents by sorting and compiling them in accordance with approved document preparation standards.

  • Prepare documents by removing staple pins and arranging in accordance with approved standards before handing them over to the scanning team.

  • Separate records with separator sheets or barcodes accurately as per instructions.

  • Verify accuracy of data from designated sources before submitting for scanning.

  • Combine and rearrange documents back to its original format with accuracy. 

  • Identify, label and organize storage locations and ensure that security and safety of documents are maintained on a constant basis.

  • Check all scanned documents for accuracy and changes before parking at the designated location.

  • Perform other related duties as may be assigned by the Supervisor.





Required Skills or Experience




  • Diploma or its equivalent in a relevant field from a recognised institution

  • At least two (2) years relevant working experience.


Required Competencies



  • Knowledge/understanding of the use of document scanning equipment.

  • Great attention to detail.

  • Good planning & organising skills.

  • Good written and communication skills.

  • Ability to handle information with utmost confidentiality.

  • Ability to maintain professional relationships with internal and/or external stakeholders. 

  • Ability to work in a fast paced and often pressured environment. 

  • Ability to meet tight deadlines with maximum accuracy.

  • Ability to perform repetitive and sometimes monotonous tasks.

  • Basic computer usage skills.





How To Apply



Interested persons who meet the above listed criteria should click on the link http://www.careeronlinegh.com to complete the job application form. 




  • Please note that the responsibilities and competencies listed above are not exhaustive.

  • Only shortlisted candidates will be contacted.

  • Closing date for submission of applications 





Note



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