Vacancy: Office & Operations Administrator

Date 29 Nov 2019
Company P.M. Renaissance
Job Type Full-time
Industry Security
Description


Job Description





  • Department: Operations


  • Reports to:

    • Accra Operations Manager

    • Logistics Officer

    • Country Director




Job Information:

Oversees procurement of logistics and provides full administrative support to the Operations department and the office as a whole.



Primary Duties:




  • Process purchase requisitions/orders with purchasing authority

  • Invite and assess quotations and proposals

  • Establish and negotiate contract terms and conditions and maintain supplier relationships

  • Prepare and maintain purchase records, operational records, reports and price list

  • Stock taking and planning

  • Issue and maintain proper records of accoutrement to issue out to Supervisors and Guards

  • Oversight of all Daily, Weekly & Monthly reports raised by Control Room, Operations and Finance Divisions

  • Administering Operations Monthly Petty Cash

  • Serve as primary liaison to all clients in Accra and also addressing issues on their site

  • Manage and process passes and annual leave of Supervisors and Guards

  • Assist in investigations into incidences on locations.

  • Assist the Operations Manager in undertaking various task including surveys, risk assessment.

  • Preparing of Service Sheet for New Contracts Supervising of Issuing of ID cards to staff

  • Checking and managing ECG bills and water.

  • See in maintenance work in the office.

  • Check MTN bills each month.

  • Assist in other office duties.




Required Skills or Experience




  • Bachelor of Arts Degree in Administration, Management Studies, Human Resources or Procurement.

  • At least two (2) years post qualification working experience in a similar position.

  • Good working knowledge in ICT technologies (related software email, internet) and computer applications (e.g. MS Office)

  • Must be confident and proactive  

  • Strong analytical skills Ability to work under pressure and meet deadlines

  • Excellent teamwork and interpersonal skills  

  • Ability to manage multiple projects at one time.







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