Vacancy: Buyer

Job Description

Department:                Supply Chain Management (SCM)

Business Unit/Team:   Ghana Business Unit

Location:                       Accra 

Reports to:                    Contracts & Procurement Manager

Interact with:

Internal

• Contracts & Procurement Managers


• Senior Buyers


• Category leads


• Contract Holders & Budget Holders


• Service depts. and key personnel initiating requisitions for works and services


• SCM Team Members

External

• Management representatives of contractors


• Contractors, Suppliers and Tenderers

Job purpose

• Purchase goods, materials and services to ensure that our clients operational needs are met, considering commercials, quality (Technical and EHS), Local Content (LC) and delivery and to ensure continuity of supply.

Responsibilities

• Purchase goods, materials, components or services in line with specified cost, quality and delivery targets


• Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations


• Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities


• Monitor and advise on any issues which present risk or opportunity to the organisation


• Monitor market trends, competitor strategies and market suppliers


• Provide analysis on new and existing costs, and review cost reduction activities


• Work closely with others in the procurement function and review opportunities for continuous improvement and business improvements


• Negotiate contracts, improve prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and method


• Prepare and raise purchase orders and order schedules


• Support Clients’ goal of maximising local content and its delivery whilst ensuring it is clearly implemented in all contracts.


• Provide support to Contract Holders or budget holders in support of the contract management process.


• Prepare reports and updates as and when required


• Undertake other duties within his or her capability or qualification level as may be reasonably required


• Adhere to any health, safety and environmental policies and procedures to ensure the safety and wellbeing of self, staff and visitors


• Build, maintain and manage client and supplier relationships and keep up good communications


• Ensure that a professional and consistent approach is taken in relation to all supplier relationships


• Ensure compliance to company guidelines, purchasing policies and procedures during supplier negotiations and contracts award process


• Conduct research for new components and suppliers


• Compile data relating to supplier performance to enable evaluation


• Assess and evaluate suppliers and contribute to performance reviews to ensure contract compliance


• Contact suppliers to resolve price, quality, delivery or invoice issues.

Required Skills or Experience

• Keen attention to detail and accuracy.


• Good communication, negotiation, interpersonal and influencing skills.


• Commercial and financial awareness with a full understanding of how failure impacts on demand and companies request fulfilment.


• Able to work well under pressure and handle emergency and stressful situations


• Able to build and maintain effective and productive relationships with staff, stakeholders and suppliers.


• Execution and post-award management of complex contracts.


•  Able to manage time effectively, prioritise tasks and achieve set targets.


• Analytical, numerically astute with strong demonstrated problem-solving abilities.


• Consistent with ethical business practices and regulatory requirements and committed to actively participate in Compliance & Ethical workshops and training as well as regular updates as directed.

Qualifications

• Minimum 3 years evidenced experience.


• Experience in: - Good knowledge of purchasing, negotiation, commercial understanding and cost breakdown


• Experience of working closely with suppliers


• Experience in pre and post-contractual management


• Able to add value, reduce costs and input to business improvements


• Previous experience of working in a purchasing team, preferably within an oil & gas, mining and construction environment


• Understanding of legal and commercial issues within supply chain

The following academic qualifications being advantageous

• preferably to Degree level in a business, engineering or management related subject


• Chartered Institute of Purchasing & Supply (CIPS) or similar qualification or studying towards CIPS qualification would be beneficial.


• Computer literate, with advanced Excel skills/abilities