Vacancy: Office Manager

Company Profile

Koachie Health Systems (KHS) is a non-governmental and non-profit Health IT organization based in Ghana, Accra. We are dedicated to improving patient care through technology by working in partnership with government, partners, civil societies and the private sector. We focus on software development and implementation

Job Description

As Office manager, you will essentially ensure the smooth running of the office on a day-to-day basis. Your responsibilities typically would include:

• organising meetings and managing databases


• booking transport and accommodation


• organising our events or conferences


• ordering stationery and furniture


• dealing with correspondence, complaints and queries


• preparing letters, presentations and reports


• managing office budgets


• liaising with staff, suppliers and clients


• implementing and maintaining procedures/office administrative systems


• organising induction programmes for new employees


• attending meetings with management


• assisting the organisation's HR function by keeping personnel records up to date, arranging interviews and so on.


• managing office space and facilities


• writing reports and minutes


• writing organization brochures and similar documents


• organising and hosting presentations and customer/partner visits


• assisting with promotional activities


• visiting partners/external agencies


• helping to organise market research.

Required Skills or Experience

• Reliable and able to use your reasonable discretion


• Adaptable


• Able to communicate, negotiate and build relationship-building skills


• Organisational skills


• IT skills


• Problem solving skills


• Initiative


• Leadership and the ability to ‘make things happen’


• Budgeting skills


• Attention to detail.