Vacancy: Grants Manager (USAID/OTI Littorals Regional Initiative)

Company Profile

Creative Associates International Inc. is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, DC, the firm has a field presence in 30 countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike.  

Job Description

• Grants Manager (USAID/OTI Littorals Regional Initiative)


• Department CIT Employee Status Full Time


• Reports to Chief of Party


• Location    Accra, Ghana 

• Provides oversight and management of grants staff and grants program.


• Organizes and coordinates organizational staffing structure and workflow of grants staff activities and administration.


• Update and maintain grants files in OTI Anywhere, on Creative’s SharePoint, and generate weekly internal grants reports. 


• Issues and reviews relevant information pertaining to grants clearances using the Activity Cycle Flow Chart.


• Responsible for ensuring quality control and the integrity of the data in Creative’s online grants database and ensures that the data in the system is always up to date.


• Responsible for ensuring compliance with Creative’s grants policies as detailed in the Field Manual and the program’s Activity Manual Addendum (Grants Manual). 


• Coordinate closely with program staff to ensure timely administration and monitoring of grant agreements.


• Coordinate with finance, procurement, and program staff to facilitate grantee kick-off meeting, monitoring and closeout of grant activities.


• Coordinate closely with Grants, Procurement and Programs to ensure activity-level spending is on track and provide quality control on any required budget modifications.


• Provide guidance and interpretation for program staff as well as grantees of Creative’s grants policies and procedures and USG regulation.


• Manage the grants and direct implementation pipeline.


• Manage the financial commitments, spending, and deobligations of the activities pool and all program fund sources.


• Ensure that grant master files are always up-to-date and ready for audit.


• Lead the grants management team to serve as a central point of grant activity coordination and facilitation.


• Provide support to technical units on grants compliance and the online grants database.


• Prepares and provides training in grants compliance to program staff.


• Other duties as required from the Chief of Party.  

Required Skills or Experience

• Bachelor’s degree or professional accounting/financial qualification is required.


• Minimum of five (5) years professional experience (with previous supervisory experience preferred) working in complex and challenging field operational contexts.


• Minimum three (3) years’ grants administration experience with international donors is required, previous USAID grant experience strongly preferred.


• Competence in computers and using financial software.


• Understanding of budget and cost control management.


• Excellent written and spoken English skills.


• French language proficiency is highly desired. 


• Must have existing work authorization for Ghana.