Vacancy: Procurement Assistant

Company Profile

Lincoln Community School is one of the leading American International Schools in Africa and currently serves a population of 760 students from over 66 different nationalities. 

Job Description

Scope of Responsibilities

• The Procurement Assistant is responsible for providing day to day administrative support to the Procurement Officer as required and ensure the stock room is kept tidy and orderly. 


• The Assistant is expected to deliver friendly, courteous and efficient customer care services in the courses of their duties.

 Performance Responsibilities

• Responsible for receiving and inspecting all incoming goods ordered through the procurement department.


• Responsible for carrying out reconciliation of goods received through procurement orders; ensuring that the accurate quantities, quality and correct specifications are received as per the purchasing order.


• Manage inventory system to capture all procurement stock.


• Carry out stock taking exercises and provide regular reports on availability of stock.


• Make requisition for purchase of inventory needs.


• Process stationery orders from staff and deliver ordered goods to staff where necessary.


• Assists in the preparation of property for auction and assists in keeping a record of sold goods.


• Maintain an orderly filing system of all procurement documents.


• Assist procurement officer with receiving, checking and distributing overseas orders.


• Provide weekly stock reports to procurement officer.


• Assist procurement officer in general procurement duties and deputize in the absence of procurement officer.


• Any other duties assigned by the procurement officer in tandem with accepted procurement practices at LCS.

Required Skills or Experience

• Degree or equivalent in any field


• Minimum of 2 years’ experience and demonstrated success in a procurement role or similar administrative role


• Experience of managing an inventory database


• Experience of providing front line services to customers


• Proven experience of creating and or using electronic / manual filing systems (google drive preferred)


• Proven Exceptional inter-personal skills; ability to work collaboratively with staff and suppliers.


• Effective oral and written communication skills.


• Excellent technological skills.


• Knowledge of warehouse procedures including methods of proper storage and inventory procedures.


•  Ability to lift heavy loads (boxes) and use a delivery trolley.